What Should Be Included in a Custom Activewear Purchase Order?

What Should Be Included in a Custom Activewear Purchase Order?

ORDER CONFIRMATION

A purchase order should record the final requirements before bulk production.

A custom activewear purchase order should clearly define the commercial and production requirements agreed between the brand and manufacturer before bulk production begins.

Order identity

Include a PO number, issue date, buyer and supplier contacts, style number, and product description.

Approved product details

Reference the approved Tech Pack or pre-production sample version, fabric, trims, branding, labels, and packaging.

Commercial terms

Confirm quantities, unit price, currency, payment terms, quality requirements, shipping terms, and delivery date.

Core PO checklist

  • Quantity by style, color, and size
  • Approved unit price and currency
  • Fabric and trim references
  • Approved Tech Pack or pre-production sample version
  • Logo, label, and packaging requirements
  • Delivery destination, shipping terms, payment terms, inspection requirements, and required shipment or delivery date

Where applicable, the PO should also reference agreed measurement tolerances, carton assortments, barcode requirements, special testing, and any approved quantity or delivery variations.

Keep related documents aligned

A PO is different from a quotation: the quotation supports price evaluation, while the PO records the final order requirements for production. Where the order is governed by a separate contract or order confirmation, the PO should refer to that document and remain consistent with it.

The PO should match the latest approved product documents. If the Tech Pack, sample, packaging, pricing, or delivery requirements change after the PO is issued, the revision should be confirmed in writing before production continues.

At Call The STYLE, the PO can be reviewed together with the approved product specifications so that quantity, price, materials, branding, quality requirements, and delivery terms are aligned before bulk production.

Review your order requirements